To ensure the uniqueness of your barcodes, your contracts are linked to your VAT number.
If your VAT number changes due to the sale of your entire company, part of your assortment, a merger or another reason, your contracts must be updated.
Depending on the situation, a contract can be transferred to a new account with a new VAT number.
Impact of transferring contracts
GS1 company prefix
| Scenario | Impact |
|---|---|
| Entire assortment | If the new brand owner takes over the contracts, they can continue selling the products with the same GTINs. Attention: if the label changes, a new GTIN may be needed. Check our GTIN Decision Tool. |
| Part of an assortment | A prefix cannot be shared. In other words, it can only belong to one brand owner. If the new brand owner does not take over the company prefix, the acquired products must receive a new GTIN based on their own company prefix. The new brand owner may use a transition period of up to 6 months. Questions? Feel free to book a meeting. |
My Product Manager Share (GS1 GDSN)
| Scenario | Impact |
|---|---|
| One company has a subscription to My Product Manager Share, the other does not. | |
| The GLN to identify your company remains the same for GDSN. | There is no impact on retailers. If the company without My Product Manager Share had a My Product Manager Identify account, we can add the GTINs if desired. In order to exchange the product information from the My Product Manager Identify account, these GTINs must be completed, to make them available to data recipients. |
| The GLN to identify your company changes for GDSN. | This is called a GDSN migration. We will contact the data recipients in advance to inform them that data will be sent via another GLN. You or GS1 Belgium & Luxembourg must contact them 1 month in advance. |
| Both companies have a subscription to My Product Manager Share. | |
| If you continue working with both profiles: | There is no impact on the retailers. You pay for one My Product Manager Share contract and one additional profile contract. |
| If you merge both profiles: | The data from both profiles is merged and resent to the data recipients. We will contact the data recipients in advance to inform them that data will be sent via another GLN. You or GS1 Belgium & Luxembourg must contact them 1 month in advance. |
My Coupon Manager
Coupon redemption is based on the VAT number.
It is therefore important to determine which coupons belong to which VAT number.
We will analyse the coupons known in My Coupon Manager, together with your clearing house. This gives you a full overview of the impact on the coupon ecosystem.
Important: You must also make the necessary changes with your clearing house. Otherwise, we cannot transfer the contract.