How to create a GLN in My Locations Manager?

In My Locations Manager you can create and managed Global Location Numbers (GLNs), if you have an administrator role in My GS1.

A GLN can identify a legal entity (company), a functional entity, a physical or a virtual address.

My Locations Manager is easily reachable via your dashboard page on My GS1.

Step 1: Go to My Locations Manager and click on “Add GLN”.

Step 2: Determine the type of GLN (choose from the options below)

Step 3: Choose ‘Generate GLN for me’ or ‘Enter GLN manually’ based on your GS1 company prefix or your GLN pack.
Tip: If needed, you can use a different VAT number, company registration number or LEI for each GLN.

	Company prefix	GLN pack
Generate GLN for me	After filling in all required attributes, the system generates a random GLN based on one of your GS1 company prefixes	The system selects a random GLN from your GLN pack (visible in My GS1 – My Licences)
Enter GLN manually	You start with one of your GS1 company prefixes and complete it to 12 digits of your choice. You then end with a check digit. This digit is verified in My Locations Manager but is not added automatically.	Copy the full GLN from your My GS1 account, under “My Licences”.

Step 4: Fill in the requested attributes.

Step 5: Define (if desired) a hierarchy between the GLN types (selected in step 2). Below you’ll find the options per type.

You first create a GLN for the legal entity in My Locations Manager. We recommend only one GLN per legal entity.

After that, you can create new GLNs by linking locations or departments to the legal entity. You do this via the related organisation attribute linked to your legal entity (National Registration Number). This is only to create your own hierarchy between GLNs and is not required for Peppol.

View the frequently asked questions about Peppol here

Selected GLN type	With attribute	Link to
Legal entity/Department	Parent organisation	Another legal entity/function Example: Head office linked to a specific department OR to another entity in the same group but with a different VAT number.
Legal entity/Department	Related location	A physical, mobile or digital location. Example: link to the GLN used for accounting.
Fixed physical location	Contained in place	Another fixed physical location Example: A specific zone in a warehouse.
Fixed physical location	Related organisations	Legal entity or department Example: A warehouse linked to the head office.
Mobile location	Base location	Physical location Example: a food truck linked to a warehouse.
Mobile location	Related organisations	Legal entity or function Example: ice cream cart linked to the head office.
Digital location	Related organisations	Legal entity or function Example: SharePoint URL linked to the accounting department OR EDI endpoint linked to the head office.