What is My Data Capture?
My Data Capture is part of the GS1 Belgilux data quality programme.
This new service automatically converts product information on the label, on your behalf, to standardised GS1 product sheets in My Product Manager. This means you are immediately ready to sell your product online and to business partners.
Hand over your data management to GS1 experts.
✔️ Captation and mapping of your product's label information in My Product Manager.
✔️ Easy sharing of product information with retailers, marketplaces, apps and consumers.
✔️ Accurate through the use of AI (Artificial Intelligence).
How does it work?
Request My Data Capture
Complete the application form to request My Data Capture. Afterwards, we will get in touch with you to finalise the details and activate My Data Capture in your My GS1 environment.
Upload artwork
Upload your product's artwork via My Data Capture and we'll make sure all label information is entered correctly in My Product Manager.
Validate and enrich your data
As soon as everything is entered correctly by us, you can further complete your product details in My Product Manager and you are ready to publish!
I am interested
I would like to outsource the capture of my product data to GS1.
Get in touch with a GS1 expert
We aim to contact you within 2 working days.
What will not be filled in:
All other label information such as:
❌ Logistical information
❌ Marketing information, photos (and other optional fields)
Would you also like to outsource this?
Then contact one of our partners or contact us to discuss the possibilities.
Hendrik Geuns, Manager Data Management Alken-Maes N.V.
"The automated Data Capture by OCR will create a few advantages for us being a Data Provider. It will not only save time in gathering and completing the mandatory data, but it will also prevent typos and other errors, which will result in data quality improvement as from the source.
Happy to have participated in the pilot. This gave us the opportunity to do a general screening of the whole process in My Product Manager and to propose some optimizations.
Last but not least, many credits to the accessible and highly communicative project lead.
Angie Gelan, Administrative Employee DE KLOK n.v.
"End of March 2023, we got the good news from Delhaize NV, that we could supply their 42 new shops with our products. We were very excited but still had to fulfil one last condition and that was to create our product sheets in My Product Manager.
It soon became clear to me that I would have to spend a lot of time on this, time I did not have at that moment.
Feeling helpless, I contacted the GS1 team to ask if they could take over this task from me and create the product sheets. That same day, I received a phone call from the project manager .
From that call on, everything went like clockwork. I provided them with the necessary info about our products and the GS1 Customer Advisors team correctly created our product sheets from A to Z.
Finally, all I had to do was finalise the product sheets and give the order for publication to GS1.
Meanwhile, everything has been processed and Delhaize has access to the product sheets and sales can start!
And me? I was able to leave everything to GS1 with peace of mind and focus on my day-to-day tasks."
FAQ
No, you can work with any partner of your choice.
But the advantage of having GS1 Belgilux manage your product data is that you have a single point of contact for all your product data management questions.
We aim to fill in your product data within maximum 5 business days. Please note that this may vary according to the number of GTINs requested simultaneously.
First of all you need to request access to My Data Capture. To do so, fill in this request form. Afterwards you can upload your artwork and we will take care of the rest!
37 € ( excl. VAT) for GS1 Belgilux members and 42 € ( excl. VAT) for non GS1 Belgilux members per GTIN for the label information, in the three national languages, if present on the label.
Fill in the contact form if you have other specific expectations for uploading your data. A tailor-made price will be drawn up for this.
My Data Capture is in first instance for suppliers in the FMCG & Foodservice sector that want to upload new prepacked food products.
Do you have a specific need to capture your product information? Contact us and we will look together for a solution.
There are two options for the GTINS that have already been entered in My Product Manager before starting data capture:
- OR you have them captured immediately via My DataCapture
↦ you immediately receive an exemption for auditing the label information for these GTINs. - OR you do not have these captured (immediately) via My Data Capture
↦ you still get a call according to audit principles for these GTINs until all products have finally received an exemption and do not (no longer) qualify for the audit.
With other words, in an initial/transitional phase, it is possible to have a combination of GTINs going through an audit and capturing GTINs via My Data Capture.
Want to avoid this? Then opt for the full range for data capture at start-up whether or not in short successive stages.
Data is captured in Dutch and French.
If for the Belgian and/or Luxembourgish target market the German language is also present on the packaging, this language is also recorded in accordance with the language requirements in My Product Manager for these target markets.
Only for the fields 'product description', 'short description' and 'functional name', where 4 languages are expected in My Product Manager, English and German will always be included.
All other languages (as well as English and German for non-description fields and/or if not on the packaging) are not included in the standard offer (of My Data Capture).
However, do not hesitate to contact us in case you have additional language needs for your data capture. We will be happy to see how we can accommodate them.
- Based on the digital product image(s) and/or artwork, an Optical Character Recognition (OCR) scan acurrate through the use of Artificial Intelligence will already deliver an initial dataset to the GS1 team.
- This dataset is then checked (and corrected/added where relevant) by our GS1 experts.
- Furthermore, we make the captured data available in My Product Manager, in the attributes designated for this purpose.
- Finally, you receive the signal when you can further complete any extra mandatory (or optional) data, before finally making the product sheets available to the data recipients.
Important: releasing and publishing always remains the task and responsibility of the supplier. Delivering the necessary data quality always remains the responsibility of the supplier.
In this case, you can contact one of our partners. They offer logistic-related services such as the physical measurement and weight of products or the mapping of logistical (B2B) attributes between the product sheet and My Product Manager.
For the latter (mapping of attributes between technical data sheets and My Product Manager, also for e.g. the box level), you can also contact us to work out a tailor-made plan for your products.
Contact us