Taxes and excise duties

The data quality reports of My Product Manager show that the missing of tax information and/of excise duties is one of the most common and made mistakes. Tax information of a product always needs to be mentioned. For some product categories, you also need to fill in the excise duties. 

How can you see if your products contain this error? 

Check in the data quality report, which you can find in My Product Manager at “My Reports”, if there are products with the error or warning: : ‘If target market is 056 (Belgium) and gpcCategoryCode does not equal (10005844, 10005845), then Tax information for Belgium must be provided.’ or other errors or warnings related to taxes and/or excise duties.

Follow the below steps to fill in the contact information correctly.

How do you fix an error or warning?

This depends on the way you register or adapt your product sheets.

Web interface My Product Manager

 STEP 1

Log in to the web interface of My Product Manager with your login credentials and go to ‘My Products’. 

Use the search function and enter the description, GTIN or brand of the product. To open the product sheet, click below ‘GTIN’ on the 14-figure GTIN of the product. 

Next, click on ‘Edit data’ to edit the product sheet. 
 

Go to the tab ‘Tax information’ or use the search function and enter ‘Tax information’. 

Verify if all relevant tax information and/or excise duties are filled in in the designated fields. Is there tax information and/or excise duties missing? Then follow below steps to fill in this information in a correct manner.

At ‘Import classification’, click on ‘add new’ to enable the field ‘Import classification type’. Enter in the field ‘Import classification type’ the fixed value ‘(INTRASTAT)’. In the field ‘Import classification value’, fill in the most relevant code that applies to the products. Custom duties are calculated based on the valid Intrastat code. The nomenclature with codes can be found here on the website of the National Bank of Belgium. 

Next, go to ‘Tax information’ and click on ‘Add new’ to enable the fields. Select in the field ‘Target markets’ the target market where the tax information and/or excise duties apply. Is the product sold in multiple target markets? Then you need to fill the tax information for each target market. Click on the blue plus sign to add a new target market. 

Fill in the tax information for at least the below fields:

• Tax type code, fill in here if it’s a tax or excise duties*. For excise duties, select the correct code from the list. An overview of all codes of excise duties can be found here on the website of GS1 Belgium & Luxembourg.
   
• Tax category code, for taxes, fill in here the category of the tax rate, for example: for the target market Belgium, the value ‘Standard’ equals 21%.
   
• Tax agency code,  fpr the target markets Belgium and Luxembourg, you need to fill in the fixed values (281) GS1 Belgium & Luxembourg. 

Do excise duties apply to the product as well? Then you need to add in the tax information of the target market the complimentary tax information. Click on ‘add new’. 

Additional documentation on filling in taxes and excise duties can be found here on the website of GS1 Belgium & Luxembourg.

Click on ‘Save’ or ‘Validate & Next’ to verify and validate the edit and the entire product sheet. Are there other errors and/or warnings? Then these need to be resolved as well.

Click on ‘Validate and release’. The updated product sheet is now available to data recipients. 

Verify after the release of the updated product sheet in the My Product Manager data quality report if the product sheet no longer shows an error and/or a warning. 

Through another GS1 GDSN data pool or through a machine-to-machine connection

STEP 1

Log in to the user environment of your system and open the product sheet.

Verify if all relevant tax information and/or excise duties is filled in in the designated available GS1 GDSN attributes. Is there any tax information and/or excise duties missing? Then follow the below steps to fill in this information correctly.

Fill in the tax information for at least the below listed GS1 GDSN attributes:

• dutyFeeTaxTypeCode, fill in here if it’s a tax or excise duties.  An overview of all codes of excise duties can be found here on the website of GS1 Belgium & Luxembourg.
   
• dutyFeeTaxAgency, for the target markets Belgium and Luxembourg, fill in the fixed value ‘(281) GS1 Belgium & Luxembourg’. 
   
• dutyFeeTaxCategoryCode, for taxes, fill in the category of the taks fee rate. For example, for target market Belgium, the ‘Standard’ value equals 21%. 

Do excise duties apply to the product as well? Then add this complimentary tax information to the tax information. Repeat for this the structure and use the above GS1 GDSN attributes. 

Additional documentation on filling in tax information and excise duties can be found here on the website of GS1 Belgium & Luxembourg. 

Make sure that the edit is saved and that the updated product sheet is available to data recipients by releasing or (re)publishing it to the data pool. 

STEP 2

Verify after releasing or (re)publishing the CIC messages and in the My Product Manager data quality report if the product sheet no longer contains any errors and/or warnings.